Information for Authors
The Journal on Education in Emergencies (JEiE) adheres to the following set of submission policies. This policy document outlines the practices our authors, editors, and reviewers must observe.
General Submission Guidelines
JEiE publishes work that contributes to the EiE evidence base through original research, theory-building, or fieldwork. Submission of manuscripts is free of charge and open to all. JEiE does not charge a manuscript submission or processing fee, and there are no restrictions on the number of manuscripts an author may submit.
Authors should submit an original manuscript that has not been published and is not under consideration elsewhere. A manuscript is not considered original if more than 25% of the ideas or evidence has been published elsewhere. All manuscripts are subject to a double-anonymous peer review process, which can take up to six to twelve months.
Manuscripts should be editable and submitted in a Microsoft Word format (.doc or .docx) as a single file. Figures and tables should be submitted as separate files in high-resolution formats. Separate from the manuscript, submit a title page listing your name, manuscript title, affiliation, mailing address, email address, phone number and word count of your manuscript as a Microsoft Word format (.doc or .docx).
Manuscripts for the EiE Research Section should be 9,000 words or less, including footnotes and references. Manuscripts for the EiE Field Notes Section should be 4,000 words or less, including footnotes and references. Manuscripts must have a 200-word abstract. Only manuscripts written in English are acceptable.
When citing their own work, authors should first, cite sparingly: please do not over cite; and second, follow the same citation guidelines as you would for work by any other author. The manuscript should not list the author’s identification or affiliation, references to donors, organizations, or acknowledgements.
Please ensure that your submission complies with these guidelines. Otherwise, your submission may not be received or processed by the Editorial Office.
Preparing to Submit
- Check for anonymity issues. Instructions for how to anonymize your manuscript appear here. Authors should remove any tracked changes that may reveal their identity and save their manuscript files—the title page, the manuscript, tables, graphics, etc.—using a naming convention that will not reveal their identity.
- Authors acknowledge and agree to observe the JEiE Plagiarism Policy.
- JEiE does not condone plagiarism in any form. Primary source data must be collected as a result of the authors’ own work or properly attributed through an appropriate in-text citation and bibliographic reference. Secondary sources, literature—including authors’ previous works—or work that is otherwise original to a party other than the submitting author(s) must be attributed through an appropriate in-text citation and bibliographic reference. Authors must submit only original manuscripts that have not been published and are not under consideration elsewhere. A manuscript is not considered original if more than 25 percent of the ideas or evidence has been published elsewhere. Finally, theory-building and analysis of the findings must also be original.
Submitting a Manuscript
- Manuscripts may be submitted only through the PeerTrack manuscript management system. The linked page provides instructions for first-time users and returning users.
- Submissions will not be accepted without a title page
- Authors should refer to PeerTrack’s Help System for ordinary inquiries regarding the use of the software, their permissions, and what actions are available in the author role.
- Authors needing additional support during the submission process should contact the editorial team at firstname.lastname@example.org.
- Publication with any rigorous academic and professional practice journal is a lengthy and involved process that the author(s) must be ready to participate in. After submission, a manuscript may go through many stages of review and editing that generally takes a minimum of six to twelve months to complete.
- All articles in JEIE, other than book reviews, are subject to a rigorous double-anonymous peer review process. There are no exceptions to this policy. Successful manuscripts undergo a technical review; a desk review; a minimum of one but typically two or more rounds of anonymous peer review and revision; final editing by the lead editor; final copy editing; author review, edits, and approval; and, finally, publication. To learn more about JEiE’s double-anonymous peer review process, and to see a flowchart of the process, please refer to Elsevier’s webpage “What is peer review?”
- Authors must agree to waive their right to license their work to any other party while the editorial process is ongoing. Authors of articles accepted for publication must consent to release their work under a Creative Commons Attribution-NonCommercial 4.0 International License. Please refer to the JEiE Open Access Statement for more information about the terms of this license.
Submitting a Revised Manuscript
- Authors who submit a manuscript after receiving peer review feedback should document how they have revised the manuscript to address these comments. You may use this revision table template to organize the feedback and describe the corresponding revisions. Please provide the revision table or a similar letter to the Editor and Reviewers as the first page of your revised manuscript. Please ensure this document is anonymized according to the instructions above for anonymizing your manuscript. Additional instructions appear in the linked template.
References and Writing Style
The Journal on Education in Emergencies follows the “author-date” style of The Chicago Manual of Style, 16th edition. In-text citations must identify the last name of the author or authors, the year of publication, and page number(s), where appropriate. In-text citations must also have a corresponding entry in the list of references. Click here for additional guidance on the author-date style. Please note that this style is distinct from the footnotes and bibliography citation format.
If the author’s name appears within the text, cite thus: Pollan (2006). If the author's name does not appear in the text, cite thus: (Pollan 2006). If you use a quote or cite a specific reference, please use page numbers: (Pollan 2006, 20).
“Offer your readers vigorous, concise prose in an active voice. Choose vivid verbs and expressions that clearly communicate your meaning. Avoid using…'insider' jargon… Weak and extraneous prose detract from the strength of your argument. Scrutinize your draft for potential deletions, such as expressions, sentences, and paragraphs whose absence would not harm the argument or would help it to stand out more prominently. Prime candidates are complex constructions where simpler phrasing would do, distractions from the main line of argument, and excessive repetition. Rare is the manuscript that cannot be improved with tightening.” (IO, Guidelines for Contributors, 2012)
The following publications provide helpful guidance on how to improve your writing:
- On Writing Well by William Zinsser
- The Elements of Style by William Strunk and E. B. White
- The Careful Writer by Theodore M. Bernstein
Detailed Style Guide
JEiE follows the “author-date” format of The Chicago Manual of Style for formatting and referencing.
- In-text citations must be included wherever credit is due. Chicago-style in-text citations follow the author-date format in parentheses. Page numbers are provided where necessary.
- An in-text citation must be linked to a reference entry that includes the source’s full bibliographic information.
- For assistance with formatting and referencing, please refer to The Chicago Manual of Style located here and here.
- Manuscripts must be double-spaced, in 12-pt. Times New Roman font, with 1-inch margins all around.
- Paragraphs must be justified right and left. Do not indent paragraphs.
- Notes and bibliographies must be single-spaced, in 12-pt. Times New Roman font, with 1-inch margins.
- Page numbers must be in the header of the manuscript.
- Subheadings may be included.
- Write out the full name on first appearance, followed by the acronym in parentheses.
- Include an acronym only if it appears at least three times in the manuscript, otherwise write out the full name each time.
A sentence before a list pauses with a colon:
- Use uppercase first letter after a number or bullet
- No end punctuation if not complete sentence
- If mixed sentences and fragments, make consistent
- Can use bullets instead of numbers
A vertical list punctuated as a sentence to highlight an important fact
- has no end punctuation before the list;
- uses a semicolon after each entry;
- uses a lower-case letter to start each entry; and
- carries a period after the final item.
- Ensure that quotations have open and close quotation marks.
- Only add a comment when you add italics or emphasis to a direct quotation. If the direct quotation appeared with italics or emphasis in the original, maintain it in the quotation.
- When quoting directly, quote exactly. Do not change anything (punctuation, spelling, wording, etc.).
- If you are adding anything to quoted material, put it in brackets.
- Use italics for the titles of books, edited collections, movies, television series, documentaries, and albums; do not underline.
- Use the serial comma, i.e., before “and” in a series.
- Use that for restrictive clauses and which for nonrestrictive clauses.
- Spell out state names in text, followed by comma or semicolon.
- To express irony, put the word in quotation marks on first appearance; do not repeat quotes unless necessary for clarity.
- Put foreign words in italics on first appearance only.
Conflict of Interest
The Journal on Education in Emergencies adheres to the following conflict of interest guidelines. This policy document outlines the practices our authors, editors, and reviewers must observe.
A conflict of interest refers to any relationship author(s), editor(s), or reviewer(s) have that interferes with, or could reasonably be perceived as interfering with, the full and objective presentation, peer-review, editorial decision-making, or publication of a manuscript that has been submitted to JEiE.
A conflict of interest can arise from any beneficial relationship an author(s), editor(s), or reviewer(s) could have with a manuscript. This relationship can be
- financial or non-financial;
- personal or professional; or
- individual or organizational (if, for example, a field note describes a program, approach, or tool from the author’s organization).
A conflict of interest resulting from a field note author’s association with an organization that is the subject of the field note may not preclude the field note from consideration if it is properly documented and acknowledged.
Obligations of Authors
Authors must declare, at the time they submit their manuscript, any financial, commercial, professional, or personal relationships; academic commitments, institutional affiliations, etc., that could influence the editorial decision-making process.
To report a conflict of interest authors must include a “Disclosures” section at the beginning of their article below the abstract that clearly states any conflict of interest. For example, the following disclosure statements could be made:
- Acknowledgments. Statistical support was provided by Jane Doe, New York University. Writing assistance was provided by Writing Associates, Inc. Design support was provided by Educational Design, Inc.
- Funding. INEE (INEE) R21NS053684 (ABC, DEF), NSF (CBET) 1-03905 (GHI), XYZ Corporation (all authors).
This information must also be reported in the “Additional Information” questionnaire on PeerTrack during the submission process.
Authors must ensure that their manuscript submission and the work associated with it meets these conflict of interest guidelines and standards of good practice.